Vendor Management / Compliance

If you ship to retailers, or are considering it, let us take away the pain and risk of getting it wrong!

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What is Vendor Management / Compliance

Vendor management and compliance is a service that ensures your products and procedures meet the precise rules and requirements set by retailers and marketplaces when you start supplying them. That includes how your goods are packaged, labelled, documented and delivered, all to a standard that avoids fines, delays or returned shipments. If you’re scaling into retail partnerships or expanding your sales channels, getting this part right is critical to protecting your margins and reputation.

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How does it work?

Goods Received from Your Production or Supplier

Your stock is delivered into our fulfilment centre, where it’s checked, booked in and stored securely.

Items Prepared to Retailer Requirements

We handle all the necessary packaging, labelling and barcoding according to the retailer’s specification. That includes applying outer case labels, shelf-ready packaging, product barcodes or any custom documentation.

Final Compliance Checks

Before dispatch, every order is double-checked for accuracy and compliance. That covers everything from carton weight and dimensions to paperwork, ASN creation and branded shipping labels.

Goods Shipped Direct to the Retailer or Vendor

Once approved, your orders are shipped directly to the retailer’s distribution centre or fulfilment network. On time, in full and ready for shelf or onward delivery.

Our services for Vendor Management / Compliance

Avoid Costly Chargebacks

Minimise the risk of non-compliance penalties, rejected shipments or rework fees from major retailers.

Speed Up Retailer Onboarding

Be retail-ready faster with a team that understands the technical requirements of all major vendors.

Focus on Growth, Not Paperwork

Free up your internal team to focus on product development, marketing and sales while compliance is handled professionally.

Deliver a Consistent Brand Experience

Ensure every unit that leaves the warehouse reflects your brand quality and meets partner expectations.

Scale Without Headaches

Whether you’re shipping 50 units or 5,000, we flex with your demand while maintaining high standards.

Stay Ahead of Changing Rules

We stay up to speed with evolving retailer requirements, platform policies and industry standards so you don’t have to.

Why Consider Outsourcing Vendor Management / Compliance?

Retail compliance can be a minefield, especially if you’re new to supplying national retailers or complex distribution networks. Each customer has their own checklist, and mistakes can quickly turn into costly chargebacks or damaged relationships. By outsourcing this function to a specialist fulfilment partner such as 3PL, you get the peace of mind that every item leaving the warehouse meets the required standards. That means less risk, smoother onboarding with retailers, and more time to focus on product, growth and customer experience.

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“3PL made our transition into their fulfilment network seamless. Their helpful support team were on hand to guide us every step of the way”

“There are fewer issues…less lost orders, wrong orders and missed picks and all of that does create a stronger image of us as a brand and that can only create a positive perception in our customer’s eyes.”

“I’ve been delighted with the level of service that 3PL have been able to offer. They’ve helped us simplify our operations, consistently delivered on quality and helped us make big cost savings.”

On-demand access to 3PL Fusion™ for seamless integration to your business systems

View every transaction on demand from factory gate to your end customer

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Integrate 3PL Fusion with your existing business systems…

Integrate to 3PL Fusion direct from your existing systems, for seamless information flow upstream and downstream.

Business system integrations

Connect with every major shipping provider

Integrate seamlessly with every major carrier to track your deliveries in real-time 24/7 365.

Delivery partner integrations

Frequently Asked Questions

What is retailer compliance, and why does it matter?

It refers to the packaging, labelling and delivery standards required by retailers. Getting these wrong can result in rejected deliveries or costly penalties.

Can I handle this in-house?

You can, but it often requires dedicated staff, systems and retailer-specific knowledge. Outsourcing makes it easier to scale and reduce risk.

What retailers do you support?

We work with most of the leading UK retailers and have experience shipping into European retailers and vendors, including supermarkets, department stores and online marketplaces.

How do you know what each retailer expects?

We maintain an up-to-date database of retailer requirements and work closely with you to ensure every order matches their standards.

Do you support international shipments as well?

Yes, we can manage export documentation and compliance for international retailers or distribution networks.

What happens if a shipment is non-compliant?

We’ll flag and fix any issues before dispatch, avoiding the risk of retailer rejections or delays.

Can you apply our branding or retailer-specific packaging?

Absolutely. We handle all aspects of custom labelling, shelf-ready packaging and retailer-specific requirements.

Is there a minimum volume to use this service?

We typically work with brands shipping at scale, but we can support growing businesses entering retail for the first time. Please get in touch.

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